Otford Parish Council 
Multimedia Projector Bookings 
Clerk: Ms. Brenda Hambrook
The School House, 21, High Street, Otford, Sevenoaks, Kent TN14 5PG
Telephone/answerphone: 01959 524808 Fax: 01959 525298
Office hours 8.30 to 12.30 Monday to Friday
parishcouncil@otford.net
GO TO: Topics of Interest | Committees | Councillors | Overseers | Archive
Meeting Schedule 2013 [Calendar]
Parish Council | Planning | Services | Recreation | Highways
Environment | Finance & General Purposes | Other | Citizens Advice Bureau (CAB)
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OTFORD PARISH COUNCIL NEWSLETTERS 2013 |
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If you would like to submit an article, please contact the Parish Office. |
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= Page turning version
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Helplines Directory |
Shown attached is the latest version of the Helplines Directory. If you find any errors or omissions please contact the parish office to let us know. |
| What to do in Otford |
The link below is intended mainly for older residents. Younger residents should also check for activities in the Helplines Directory above. What to do in Otford |
| Otford - Hardelot Twinning |
Are you interested in exchanging visits with a French community? If so, please contact Jane Lawrey at the Parish Office for further details. Find out more www.otford.info/twinning. |
| Parish Plan | For more information www.otford.info/parishplan. |
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Committee |
Terms of Reference |
Membership |
| Finance and General Purposes |
Finance; specific issues e.g. burial ground; matters requiring urgent attention; Heritage Centre |
Cllr. Edwards-Winser (Chairman), RFO (Clerk), Cllrs. Mrs. Lawrey, Whitehead |
| Environment | The Pond, The Green, The Palace Tower, Palace Approach and Field, Oxenhill Woods, Union Flag, Car Park, The Chalk Pit, General Litter | Cllr. Mrs. Ward (Chairman), Cllrs. Mrs. Evans, Mrs. Lawrey, Mrs. Marsh, |
| Highways |
Car Park, Roads including M25 & M26, Kent Highways, Footpaths & Footways. Report a highways fault online |
Cllr. Mrs. Howe (Chairman), Cllrs. Cracknell, Edwards-Winser, Leicester, Knight, Whitehead |
| Planning |
Planning applications and related questions. Search on-line Otford planning applications |
Cllr. Whitehead (Chairman), Cllrs. Cracknell, Edwards-Winser, Verrall |
| Recreation |
Maintenance and supervision of recreation grounds (Including children's play areas) allotments, recreational areas |
Cllr. Knight (Chairman), Cllrs. Cracknell, Mrs. Evans, Mrs. Marsh, Mrs. Howe |
| Services |
Services not covered by any other committee, including Care of the elderly, Emergency Team, Charman's Charity, Transportation, Bus stops, Notice boards, Public Toilets |
Cllr. Mrs.Lawrey (Chairman), Cllrs. Knight, Mrs Ward, Leicester, Verrall |
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Chairman |
Notification of Disclosable Pecuniary Interests |
Notification of Non Pecuniary Interests |
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| John Edwards-Winser |
Oastbrook, Telston Lane |
522503 |
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Councillors |
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| Douglas G. Cracknell | 23 Warham Road | 522325 |
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| Mrs. Mary Evans | 14 Tudor Crescent | mary.a.evans@btinternet.com |
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| Mrs. Jackie Howe | 33 Pilgrims Way West | 525434 |
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| Richard Knight |
38 Warham Road |
524488 |
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| Mrs. H. Jane Lawrey |
23 Tudor Crescent |
522360 |
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| Howard Leicester | Albany, Shoreham Road | howard_leicester@btconnect.com |
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| Mrs. Charmian Marsh | 40 Greenhill Road | 522609 |
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| Jon Verrall | 24 Pilgrims Way East | Ex Directory |
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| Mrs. Elizabeth J. Ward | Thymebank, Coombe Road | 522384 |
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| Martin J. Whitehead | 19 Coombe Road | 524088 |
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| All Parish Council members are overseers with responsibility over the entire Parish but with special responsibility for areas as specified below. | |
| Cllr. Knight |
Evelyn Road, Sidney Gardens, Well Road, Bubblestone Road, The Old Walk, The Butts. |
| Cllr. Cracknell |
Warham Road, Leonard Avenue, The Green. |
| Cllr. Edwards-Winser |
Telston Lane, Hale Lane, Dane Road, Saxon Close, Knighton Road, Orchard Road, Darnets Field. |
| Cllr. Verral |
Pilgrims Way East, Row Dow, St Michael's Drive |
| Cllr. Edwards-Winser |
Great Till Close, Pilgrims Way West, Twitton Lane, Twitton Meadows. |
| Cllr. Mrs Lawrey |
Station Road, Colet's Orchard, Becket's Place, High Street. |
| Cllr. Whitehead |
The Cemetery, Sevenoaks Road, Old Otford Road; Vestry Estate. |
| Cllr. Mrs. Marsh |
Shoreham Road, Greenhill Road, Hillydeal Road. |
| Cllr. Mrs. Ward | 19 Coombe Road |
| Cllr. Mrs. Howe |
Flowerfield, Ryecroft Road, Willow Park, Broughton Road, Rye Lane, The Charne, Shinecroft. |
| Cllr. Mrs.Evans |
Tudor Crescent, Tudor Drive; Chalk Pit, Oxenhill Woods. |
| Parish Clerk | |
| External Representation |
DRiPS:- John Wickens KALC:- Cllr J Edwards-Winser, Ms B Hambrook LGBC:- Cllr D Cracknell OSA:- Cllr Mrs Evans OVMH Trustee:- Cllr Mrs Evans |
| Chairmen's responsibilities |
A. To ensure that particular responsibilities are allocated to members of the committee, as their committee may decide. B. To serve as a source of information for, and channel of communication with, the public and other members of the Parish Council. C. To submit a report to each meeting of the Parish Council, covering i. Work undertaken by their committee since the Council's last meeting ii. Matters upon which the Council's views and/or decisions are sougt. D. To report (orally) to the Annual Parish Meeting. E. To ensure that other members of the Council are involved in the committee's work, as and when appropriate. |
| Additional points |
i. Any written report (C, above) should be in the Clerk's hands at least seven days before the date of the monthly PC meeting in a form ready for e-mailing or photocopying. ii. In relation to the Finance and General Purposes Committee, the RFO is regarded as convenor in relation to financial matters and the Chairman in relation to all other business. iii. Unless the Chairman (or Vice-Chairman in his absence) decides otherwise in a particular instance, all external correspondence on the Council's behalf (including communication with the press) is to be entrusted to the Clerk and sent in her name. iv. All committees may invite persons other than council members to attend their meetings: such persons may share the discussion, as the committee may decide, but shall not be eligible to vote. |
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PARISH COUNCIL 2013 |
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Meetings take place in the Club Room of Otford Village Memorial Hall (OVMH). The public are welcome to attend. |
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| Day | Date |
Time |
Agenda |
Minutes |
| Monday | 14 January |
7:30pm |
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| Monday | 11 February |
7:30pm |
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| Monday | 18 March |
7:30pm |
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| Monday | 15 April |
7:30pm |
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| Monday | 13 May (Annual Meeting) |
7:30pm |
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| Monday | 10 June |
7:30pm |
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| Monday | 8 July |
7:30pm |
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| Monday | 12 August |
7:30pm |
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| Monday | 9 September |
7:30pm |
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| Monday | 14 October |
7:30pm |
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| Monday | 11 November |
7:30pm |
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| Monday | 9 December |
7:30pm |
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| Cllr. Whitehead (Chairman), Cllrs. Cracknell, Edwards-Winser, Verrall | ||||
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Meetings take place in the Parish Office Meeting Room. The public are welcome to attend. |
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| Day | Date |
Time |
Agenda |
Minutes |
| Friday | 4 January | 9.15am |
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| Wednesday | 9 January |
9:15am |
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| Wednesday | 23 January |
9:15am |
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| Wednesday | 6 February |
9:15am |
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| Wednesday | 20 February |
9:15am |
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| Wednesday | 6 March |
9:15am |
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| Wednesday | 20 March |
9:15am |
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| Wednesday | 3 April |
9:15am |
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| Wednesday | 17 April |
9:15am |
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| Wednesday | 1 May |
9:15am |
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| Wednesday | 15 May |
9:15am |
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| Wednesday | 29 May |
9:15am |
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| Wednesday | 12 June |
9:15am |
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| Wednesday | 26 June |
9:15am |
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| Wednesday | 10 July |
9:15am |
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| Wednesday | 24 July |
9:15am |
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| Wednesday | 7 August |
9:15am |
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| Wednesday | 21 August |
9:15am |
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| Wednesday | 4 September |
9:15am |
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| Wednesday | 18 September |
9:15am |
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| Wednesday | 2 October |
9:15am |
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| Wednesday | 16 October |
9:15am |
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| Wednesday | 30 October |
9:15am |
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| Wednesday | 13 November |
9:15am |
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| Wednesday | 27 November |
9:15am |
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| Wednesday | 11 December |
9.15am |
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| Wednesday | 18 December |
9.15am |
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Cllr. Mrs. Lawrey (Chairman), Cllrs. Knight, Mrs Ward, Leicester, Verrall |
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Meetings take place in the Parish Office Meeting Room. The public are welcome to attend. |
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| Day | Date |
Time |
Agenda |
Minutes |
| Monday | 28 January |
10:00am |
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| Monday | 18 March |
10:00am |
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| Tuesday | 28 May |
10:00am |
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| Monday | 22 July |
10:00am |
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| Monday | 23 September |
10:00am |
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| Monday | 25 November |
10:00am |
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Cllr. Knight (Chairman), Cllrs. Cracknell, Mrs. Evans, Mrs. Marsh, Mrs. Howe |
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Meetings take place in the Parish Office Meeting Room. The public are welcome to attend. |
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| Day | Date |
Time |
Agenda |
Minutes |
| Monday | 21 January |
8:00pm |
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| Monday | 25 March |
8:00pm |
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| Tuesday | 21 May |
8:00pm |
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| Monday | 22 July |
8:00pm |
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| Monday | 23 September |
8:00pm |
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| Monday | 25 November |
8:00pm |
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Cllr. Mrs Howe (Chairman), Cllrs. Cracknell, Edwards-Winser, Knight, Whitehead, Leicester |
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Meetings take place in the Parish Office Meeting Room. The public are welcome to attend. |
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| Day | Date |
Time |
Agenda |
Minutes |
| Monday | 18 February |
7:30pm |
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| Thursday |
14 March - Car park advisory group Hope Room of Otford Village Memorial Hall |
8.00pm |
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| Monday | 22 April |
7:30pm |
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| Tuesday |
7 May - Car park advisory group Hope Room of Otford Village Memorial Hall |
8.00pm |
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| Monday | 17 June |
7:30pm |
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| Monday | 19 August |
7:30pm |
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| Monday | 21 October |
7:30pm |
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| Monday | 16 December |
7:30pm |
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Cllr. Mrs. Ward (Chairman), Cllrs. Mrs. Evans, Mrs. Lawrey, Mrs. Marsh |
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Meetings take place in the Parish Office Meeting Room. The public are welcome to attend. |
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| Day | Date |
Time |
Agenda |
Minutes |
| Tuesday | 15 January |
8:30am |
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| Tuesday | 12 March |
8:30am |
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| Tuesday | 14 May |
8:30am |
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| Tuesday | 16 July |
8:30am |
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| Tuesday | 17 September |
8:30am |
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| Tuesday | 12 November |
8:30am |
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Cllr. Edwards-Winser (Chairman), RFO (Clerk), Cllrs. Mrs Lawrey, Whitehead |
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Meetings take place in the Parish Office Meeting Room. The public are welcome to attend. |
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| Day | Date |
Time |
Agenda |
Minutes |
| Monday | 7 January |
9.15am |
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| Monday | 4 February |
9:15am |
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| Monday | 4 March |
8.30am |
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| Monday | 8 April |
9:15am |
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| Tuesday | 7 May |
9:15am |
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| Monday | 3 June |
9:15am |
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| Monday | 1 July |
9:15am |
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| Monday | 5 August |
9:15am |
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| Tuesday | 3 September |
9:15am |
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| Monday | 7 October |
9:15am |
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| Monday | 4 November |
9:15am |
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| Monday | 2 December |
9:15am |
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| Day | Date | Meeting |
Time |
Agenda |
Minutes |
| Monday | 13 May | Annual Parish Council Meeting |
7:30pm |
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| Monday | 20 May | Annual Meeting of the Parish |
7:30pm |
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| Meetings take place in the Parish Office Meeting Room. | ||
| Day | Date |
Time |
| Tuesday | 8 January |
10:00am |
| Tuesday | 5 February |
10:00am |
| Tuesday | 2 March |
10:00am |
| Tuesday | 2 April |
10:00am |
| Tuesday | 7 May |
10:00am |
| Tuesday | 2 July |
10:00am |
| Tuesday | 6 August |
10:00am |
| Tuesday | 3 September |
10:00am |
| Tuesday | 1 October |
10:00am |
| Tuesday | 5 November |
10:00am |
| Tuesday | 3 December |
10:00am |
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